Understanding the incentive status across the project lifecycle is crucial for efficiently managing payments in Ayda. This guide explains the different incentive statuses, giving you clarity at each stage of the process, from planning to payment.

Planned

The "Planned" status is the starting point of the incentive process. It indicates that participants have been added to the project and an incentive amount has been set, but no further action has been taken regarding those incentives yet.

Allocated

Once an incentive is planned, it moves to the "Allocated" status. At this stage, funds are earmarked for specific participants, but the incentives are not yet available to be claimed. These funds are set aside and cannot be used elsewhere in the project.

Released

As the project progresses, the next step is releasing the incentives. When the status is "Released," it means the incentives are available for participants to claim. A notification is sent to the participants with instructions on how to claim their reward.

Paid

The "Paid" status signifies that the participant has successfully claimed their incentive, and the funds are transferred to them in real time. This marks the final step in the payment process and indicates that the incentive journey is complete.

Additional Incentive Terminology You May See on Your Dashboard

Committed Incentives: These include all incentives where funds have been allocated, released, or paid. You can track committed incentives through the project overview, providing a comprehensive view of your project's financial commitments.

Available Balance: The available balance shows the funds that are free to be allocated to participants or to be returned to your account when a project is closed. This may include funds from cancelled incentives or differences resulting from changes to allocated incentives.

Total Incentives: This is the sum of all incentives in a project: planned, allocated, released, and paid amounts.

Planned Incentives Fees: This shows the total fees, including VAT, applied to your currently planned incentives.

Shortfall/Excess: If you see a shortfall (a negative amount in red), it means you're lacking funds to cover your incentives. An excess indicates that there are extra funds available, meaning you have more than enough to cover the incentives.

By understanding these incentive statuses and terms, you can better manage your project funds and ensure a smooth payment process for participants.